Operations Planning & Execution

CiteOps shift planning screens are extremely easy and quick to use and ensure users can see at a glance if shift planning issues exist so that they can be resolved before the weekly planning meeting.

Weekly/Monthly Planning

The weekly/monthly planning process screen makes it easy and quick for shift planners to plan tasks and KPIs for their process each week. A list of predefined standard tasks enables rapid shift planning.

In the body of the plan’s page, a drop-down list allows the shift planner to select from any of the existing work processes. Along the left side shift planners can select from all of the existing standard tasks. The bulk of the page displays the plan’s details by shift and by day for that specific process.

KPIs for each shift are shown as are the required and available resources (personnel and equipment). Red highlights plans that currently cannot be met because of insufficient resources allocated to the process for the planned work.

The Process Plan also allows for the inclusion of “shadow” cross functional tasks which are tied to a production process so that dependencies can be tracked and accommodated, for instance, the servicing of equipment. These tasks must be accepted or rejected by the process owner and colour-coded icons allow the planner to tell at a glance which items are pending approval, have already been accepted or already rejected.

Weekly Process Plan
Shift Plan

Daily/Shift Planning

The shift plan screen allows planners and schedulers to modify every aspect of the shift plan, including KPIs, people and equipment resources, notes, tasks, attachments, and more.

At the top of the screen, a drop-down box allows for the selection of a specific process. Next to it resides a link for printing the shift plan.

On the same row, at the far left and far right, a series of arrows allows for navigation to a different shift, day or week, both earlier and later.
The next row, near the top of the screen, lists the current shift, shift length in hours, and effective shift length, based upon the amount of pre-production and end-of-shift activity required. It also displays the process name and the selected date.

Personnel can be selected from the list of available people, and other resources can be selected from the list of available equipment. Safety notes can be added for the shift as well as miscellaneous notes letting shift personnel know of directives for their specific shift. Both shift notes and safety notes include formatting options to allow important text to be emphasised when needed.

Also, personnel and equipment can be moved to their respective “unavailable” boxes, should something occur which would make them unavailable.

The bottom of the screen includes work orders and other tasks for the shift. Tasks are tagged by their priority — for example, 1P, 3P, 2A — and arranged accordingly,

  • P — production — highest priority
  • A — auxiliary — moderate priority
  • C — contingency — lowest priority

Roster Management

A fully featured, flexible, long term roster that can be set up with any roster pattern you require for your crews and processes.

  • People can be moved from one crew to another in the future without affecting their crew
  • All leave is visible and colour coded for easy reference
  • Simple “manning” reports can be run to display the number of people available each day and shift.
Roster Management

Leave Requests & Approvals

CiteOps scheduling software includes a leave kiosk which is a simple touchscreen system that makes it easy for people to request and manage their own leave without all the paperwork. Normally made available to crews through a kiosk, touch screen computer or tablet the system can be used online anywhere your people are have access to the internet.

  • Rules can be set for the maximum number away or minimum number on shift for each process and role.
  • The kiosk shows users whether there is any leave available on the days that they want it so that they can choose days that are available.
  • Removes manual paperwork and annoying spreadsheets.

Dig Deeper

Download our case studies and white papers

Case Study – Coal Mine: Increase in Production
Case Study – Gold Mine Turnaround: Increase in Gold Production
White Paper – Influencing Behaviour Change: Why a Software-driven Planning System Beats Spreadsheets
White Paper – Planned Work Is Safe Work: Eliminating Risks In Mining Operations